Inclusion Services

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Current Programming Guidelines


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Inclusion Services Membership

The Town of Whitby now offers an Inclusion Services Membership. The membership is free and is valid for two years. This membership allows you to register for program support and receive a discounted rate for private and semi-private swimming lessons. The membership is required to receive inclusion services support for summer camp.

To apply for a membership:

  • Fill out an Inclusion Services Participant Information Form
  • Submit your form to the Inclusion Services Coordinator in person at the Brooklin Community Centre and Library.
  • The Inclusion Services Coordinator will review the form and if approved, grant you an Inclusion Services Membership.
  • You will receive a receipt, as well as an email or phone confirmation from the coordinator.
  • Please note that our programs are very popular and often fill up quickly. We ask that you start your membership process as soon as possible, to ensure your membership is put in place by registration day.
  • You may be asked to complete an information update form after having your membership for a year or before a new camp season.

Age Appropriateness

  • The Town of Whitby Community and Marketing Services Department will look at each and every case on an individual basis.
  • The Town of Whitby Community and Marketing Services Department will consider developmental age as opposed to chronological age and assess the appropriateness of the participant/program.
  • Communication between the participant and parent/guardian and the Inclusion Services Coordinator, will occur to determine the most beneficial program for the participant.

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Inclusion Services for Swimming Lessons to individuals with an Inclusion Services Membership

The Town of Whitby is pleased to offer the following support for swimming lessons:

  • Private Swimming Lessons: We offer private swimming lessons at a discounted rate for children who require one on one attention in the pool.
  • Semi-Private Swimming Lessons: We offer semi-private (3:1) lessons at a discounted rate for children who require a small group setting.
  • You may register for any private or semi-private lesson and you will receive an automatic discount when you checkout.

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Inclusion Services for Summer Camp to individuals with an Inclusion Services Membership

The Town of Whitby is pleased to offer the following support for our summer camp program:

  • One on One Support: We offer one on one support for children who require a high level of support to have a successful camp experience
  • Two on One Support: For children who require some additional support but does not need a full one on one support worker
  • Outside Support Workers: We welcome outside personal support workers to all Town of Whitby Summer Camps. Please see our section on outside support workers for more information.

The Town of Whitby offers additional support for the following camps:

  • Whitby Camps run out of the Brooklin Community Centre and Library
  • Whitby Camps run out of Cullen Central Park including the Cullen Day Trippers Camp
  • Whitby Multi-Sport Camps run out of Iroquois Park Sports Centre
  • Junior Firefighter Program
  • Unfortunately we do not provide support for Community Connections Camps, Station Gallery Camps, Evolve Skate and Scooter Camps, or the Brooklin Redman Lacrosse Camp.

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Registration for Camp

The coordinator will contact you to discuss the support available and the summer camp options. After deciding which weeks your child would like to attend camp, please use the following steps for registering for summer camp:

Online:

  • View our summer camp offerings in our Activity Guide online or at https://ca.apm.activecommunities.com/whitby/
  • Make sure your Active Net account is set up and ready to use
  • Please register for the inclusion summer camps code only and not in the regular camp program. Your child will be registered by the camp coordinator in their chosen location. You will be asked to specify location when registering in the inclusion summer camp codes.
  • We ask that you only register for two weeks of inclusion services. This allows us to offer support to as many children as possible.
  • Please be aware that our summer camp spots do fill up quickly. Register early to secure your spot. You may go on a waiting list for additional weeks of camp. The waiting list will open on June 15 and you will get a call if there are extra weeks available.
  • The Inclusion Services Camp Director will contact you in early June to discuss your child's unique needs.

In person:

  • Please view our Activity Guide online, or in person at one of our community centres.
  • You may register for camp at the Brooklin Community Centre and Library, the Civic Recreation Complex or the Iroquois Park Sports Centre.
  • Please make sure to have all your information and codes ready.

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Registration for Swimming Lessons

The Inclusion Coordinator will contact you to discuss the support available and the swimming lesson options. If you have any questions regarding swimming levels please contact the Aquatic Coordinator, Tara Goldman, at 905-430-4300 ex. 6465. After deciding which day and time your child would like to attend lessons, please use the following steps for registering for swimming lessons:

Online:

  • View our private and semi private lesson offerings in our Activity Guide online or at https://ca.apm.activecommunities.com/whitby/
  • Make sure your ACTIVE Net account is set up and ready to use
  • Please register for the course code that corresponds with your swimming lesson
  • Please be aware that our swimming lessons do fill up quickly. Register early to secure your spot.
  • If you do not receive the spot you would like, you may go on a waiting list. You will be contacted if a spot becomes available.

In person:

  • Please view our Activity Guide online, or in person at one of our community centres.
  • You may register for swimming lessons at the Brooklin Community Centre and Library, the Whitby Civic Recreation Complex or the Iroquois Park Sports Centre.
  • Please make sure to have all your information and codes ready.

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Outside Support Workers

You may choose to send your child to camp or to a program with their own support worker.

We ask that you adhere to the following guidelines when providing a support worker:

  • The parent/caregiver must sign the Outside Support Worker Form and submit the form along with the worker's criminal reference check, to the coordinator prior to the camp or program starting.
  • It is understood that the support worker is to participate with the participant so that integration/inclusion is fulfilled.
  • The worker must comply with the Town of Whitby Community and Marketing Services Department rules and regulations
  • The worker is admitted into the program free of charge
  • The Town of Whitby shall be released and saved harmless from any liability resulting from worker support.

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Safety at the Town of Whitby Recreation Programs

Safety is our number one concern at the Town of Whitby. We need to consider the safety of every participant and staff member when determining a participant's eligibility and continued participation in our programs.

The Town of Whitby reserves the right to refuse a participant's registration or require a participant to withdraw from a program based on the following:

  • Participant does not meet the criteria
  • Participant's needs cannot be safely met
  • Participant poses a danger to themselves or others
  • The Town of Whitby staff are unable to meet the care level necessary for a participant's safe and successful program experience.
  • Participant's medical/physical/behavioural condition is significantly different to what was disclosed on the Participant Information Form
  • If a participant injures a staff member or another participant, the participant will be sent home immediately. In order to return to the program, a plan will be put in place by the Supervisor (or designate) in consultation with the parents to ensure a safe environment for the staff and participants. If upon return, a second incident occurs, the child will be removed from the program unless outside support is provided by the parents.

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Caring For Needs

In order for the participants to receive the full benefits of a recreation program or services, our inclusion services staff are trained to look after the participant's specific needs.

Please fill out the Consent to Care Form if your child requires assistance with any of the following:

  • Feeding Needs (Staff will G-tube feed, providing the parent/guardian train staff in detail of the procedure and sign the consent form)
  • Changing/Dressing for activities (i.e. swimming)
  • Toileting/Changing Diapers
  • Assisting in Transfers and Mobility
  • Staff will not catheterize
  • It is mandatory that two staff members are present at all times during toileting or changing/dressing.
  • Please note that these needs are not applicable to Aquatics due to the time frame/nature of the program.

Medication Consent Form Consent to Care Form Outside Support Worker Form Inclusion Services Participant Information Form ^top

Medication/Severe Allergies

The Town of Whitby encourages the use of Medic-Alert bracelets in cases of serious and/or life threatening Medical Conditions. Written permission is required with regards to the dispensing of medication from the participant (over 18 years of age) or legal guardian of the participant prior to the start date of the program. Please fill out the Medication Consent Form if you are sending medication to camp or program. Whenever possible, participants and parents/guardians of the participant should request that their physician prescribe medication which can be administered outside of program hours.

The Town of Whitby staff will adhere to the following guidelines regarding medication:

  • Staff will not administer needles (Assist in administering of EpiPen only)
  • Staff will not administer medication
  • Staff will dispense medication (put medication in participant's hand)
  • Medication must be sent with the participant each day with that day's exact dosage in the original non-breakable prescription container and handed over to the camp director or program leader for secured safety. Over the counter drugs must be accompanied by a doctor's note prescribing the drug.
  • The medication will be stored in a locked container until it is time to be dispensed
  • All medication containers will be returned to the participant at the end of each day or class.

The Town of Whitby adheres to the following guidelines regarding severe allergies:

  • The Anaphylaxis Action Plan and the Medication Consent Form must be filled out and signed.
  • Staff will administer an EpiPen only in the event the participant is not able to do it themselves
  • A participant who is required to carry an EpiPen must have it with them when entering a recreation program. For the Town of Whitby summer camp program, two EpiPens are required on the first day of registered camp. One will remain with the child at all times in a waist pack. The second EpiPen will remain locked in the Camp Office. In the event that a child forgets his or her primary EpiPen, the secondary one may be removed from the Camp Office and kept on the child throughout the day. Both

EpiPens will be returned home with the child on the child's last day of registered programming. The Town of Whitby under no circumstances can guarantee an allergen free environment for its participants.

In order to create the safest environment possible the following safety measures are in place:

  • The Town of Whitby camps will not serve food items containing peanuts/nuts or peanut/nut products.
  • Participants are advised of our nut free policy in all written correspondence, along with the precamp consent forms, however the Town of Whitby cannot guarantee a nut free environment.
  • In the case of other allergies, please inform the Camp Coordinator at 905.430.4300 x6520 after registering for camp. Accommodations will be made to have the child avoid the allergen. These accommodations may include: informing other families of the allergy and asking them to refrain from sending the food to camp, having children who bring the food eat at a separate table, and making sure all tables and chairs are washed after lunch and snack times.

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Program Adaption/Manipulation

The Town of Whitby Community and Marketing Services Department will make every effort to provide participants with the best recreation experience possible. We will modify and adapt our program to fit the unique needs of each individual participant.

We will do so in the following ways:

  • Co-operating with parents and Personal Support Workers to ensure that consistent strategies are used to ensure the best program experience for the child.
  • For children who have fears, fixations, limited attention span etc., manipulative equipment may be used to redirect the participant
  • Visual schedules will be provided to assist participants with their daily routine
  • We will use positive reinforcement to encourage participation
  • Sensory rooms will be provided at camp, to give children a safe space to go and calm down or decompress when they are feeling overwhelmed.
  • The Town of Whitby Community and Marketing Services Department will make every effort to provide all staff with the appropriate tools, training and resources to assist in adapting the program to meet the needs of the participant.

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Inclusion Staff and Volunteer Support Requirements

The Town of Whitby requires the following from our Inclusion Services Staff and Volunteers:

  • All Town of Whitby employees and volunteers must obtain a satisfactory criminal reference check prior to working with participants in a recreation program.
  • All Inclusion Staff must possess a current Standard First Aid and CPR C certificate
  • It is recommended that all volunteers possess at minimum an Emergency First Aid and CPR B certificate
  • All Inclusion Staff and Volunteers must abide by the Department Standard Orientation Manual
  • All Inclusion Staff must attend all Inclusion Services training sessions.